Constitution

NAIST Alumni Association Constitution Revised November 2019

  • Chapter 1 General rules

    • Article 1 This association is called Nara Institute of Science and Technology Alumni Association (hereinafter referred to as NAA), with its headquarter located at Nara Institute of Science and Technology.

  • Chapter 2 Purpose and activities

    • Article 2 The purpose of NAA is to promote mutual friendship among its members, and to contribute towards the purpose and mission of Nara Institute of Science and Technology (hereinafter referred to as NAIST).
    • Article 3 NAA conducts the following operations in order to achieve the purpose of the preceding article.
      • (1) Promotion of mutual friendship among members
      • (2) Supporting NAIST’s education and research activities
      • (3) Management of NAA member lists and the NAA website
      • (4) Conducting other projects deemed necessary to achieve the purpose of NAA

  • Chapter 3 Members

    • Article 4 Members of NAA shall be regular members, special members and supporting members.
      • (1) Regular members Those who are NAIST graduates or have been enrolled in NAIST and are recommended by a regular member
      • (2) Special members Faculty members (including retirees) that have the NAA Board of Directors approval, based on a regular member’s recommendation
      • (3) Supporting members Corporations or individuals who support NAA’s purpose, has provided support for NAA, and have the NAA Board of Directors approval, based on a regular member’s recommendation.

  • Chapter 4 Executives and staff

    • Article 5 The following executives shall be appointed within NAA.
      • (1) One Chairperson
      • (2) Two Vice Chairpersons
      • (3) Directors
      • (4) Two Auditors
      • (5) Advisors
    • Article 6 Executives shall be elected as follows.
      • (1) The Chairperson shall be a regular member who is recommended by the Board of Directors and approved by the General Assembly.
      • (2) Vice Chairpersons shall be regular members who are recommended by the Board of Directors and approved by the General Assembly.
      • (3) Directors shall be those who are recommended by the Chairperson and the Vice Chairpersons and approved by the General Assembly.
      • (4) Auditors shall be those who are recommended by the Audit Chairperson and approved by the Board of Directors.
      • (5) Advisors shall be those who are recommended by an Advisor (NAIST Executive Director) and approved by the Chairperson.
      • 2 The Chairperson and Vice Chairpersons shall also serve as Directors.
    • Article 7 The term of office of the Chairperson, Vice Chairpersons, Directors, Auditors and Advisors shall be two years and they may be reappointed.
      • 2 If an executive position becomes vacant, a replacement shall be elected by the Board of Directors and shall serve the remaining term of his/her predecessor.
    • Article 8 The Chairperson shall represent NAA and manage operations.
      • 2 Vice Chairpersons shall assist the Chairperson, and, in the case that the Chairperson cannot perform his/her duties, one of the Vice Chairpersons shall represent NAA.
      • 3 Directors shall handle operations.
      • 4 Auditors shall perform audits.
      • 5 Advisors may consult with and advise the Chairperson, Vice Chairpersons, and Directors regarding the NAA operation.

  • Chapter 5 Meetings

    • Article 9 NAA meetings shall be the General Assembly and Board of Directors Meetings.
    • Article 10 General Assemblies shall consist of all regular members and be convened by the Chairperson when deemed necessary.
      • 2 At least two weeks before the General Assembly, the agenda, date, time and place shall be announced and shall be convened by the Chairperson.
      • 3 General Assemblies may be held online when necessary.
      • 4 The General Assembly shall decide the following matters.
        • (1) Decisions concerning budgets and approval of the settlement of accounts
        • (2) Establishment, revision and abolition of NAA management policies and constituion
        • (3) Election of Chairperson, Vice Chairpersons, and Directors
        • (4) Other matters
      • 5 The General Assembly agenda is to be decided by the majority vote of members present. If there is a tie, the Chairperson’s vote will be the tie-breaker.
    • Article 11 The Board of Directors shall consist of the Chairperson, Vice Chairpersons, and Directors, and deliberate the NAA budget, settlement of accounts, and other important matters regarding NAA operation. The Board of Directors shall also plan and execute NAA operation.

      • 2 Auditors and Advisors may participate when the Chairperson seeks their counsel.
    • Article 12 Board of Directors meetings may be held at any time when the Chairperson deems it necessary, at the request of any member.
      • (2) Board of Directors meetings shall require a majority of attendance. When attendance is not possible, the Board of Directors may delegate the decision by proxy.

  • Chapter 6 Expenses

    • Article 13 NAA expenses shall be covered by membership fees, donations, and other income.

  • Chapter 7 Accounting details

    • Article 14 The membership fee shall be 20,000 yen as a lifetime membership fee.
    • Article 15 The membership fee must be paid in order for a person to be recognized as a regular member.
    • Article 16 In principle, membership fees may not be refunded.
    • Article 17 Donations may be received upon approval of the Board of Directors.
    • Article 18 The NAA fiscal year shall be from April 1st to March 31st of the following year.
    • Article 19 The settlement of NAA accounts must be approved by the General Assembly after being audited every year.

  • Chapter 8 Abolition

    • Article 20 Amendment or abolition of the constitution shall require the approval of at least two-thirds of the regular members present at the General Assembly.

  • Supplementary article

    This constitution shall come into effect from November 10, 2019.